Absence Management for Employees

  • * Substitutes, refer to Absence Management for Substitutes

    Absence Management for Employees Sign On Link

    Absence Management is used to coordinate employee absences and substitute teacher placement.

    In this system, you may enter absences, track your available leave balances, and if your position requires it, request a substitute.

Web App - Single Sign-On Access Method:

  • If you are accessing the system from school on a district computer:

    There are two ways to sign in:

    • Click on this link: Absence Management Sign-On  or
    • Sign in to the Web App portal RapidIdentity - https://apps.westada.org to access the link for “Frontline - Absence Management”.

      Frontline - Absence Management link in Web Apps RapidIdentity Portal
    • On the Microsoft “Sign in” page, enter your West Ada email address and click the “Next” button.
      Microsoft Sign In screen showing an email address and Next button
    • The “West Ada Sign In” screen will appear. Enter your West Ada email address and password and click the “Sign in” button.

      West Ada Email and Password Sign In screen
    • Click the “Yes” button on the Microsoft “Stay signed in?” screen.
      Microsoft - Stay signed in screen with No or Yes buttons

    Multi-Factor Authentication Process

    • If you are not signed into your browser or accessing this from home or your own device, you will need to complete the Multi-Factor Authentication process.
    • You will see the Microsoft "Enter Code" screen.
    • A verification code will be sent to your preferred device.
    • Enter this code and click on the "Verify" button to proceed to Absence Management.
      Microsoft - Multi-factor authentication screen - Enter Code and click verify

    Note: If you experience issues with your login for Absence Management, please fill out a help form.

    Switching Between Absence Management Roles:

    If you are assigned multiple roles for Absence Management (e.g., Employee and Campus User, or Employee and Substitute) and need to switch between the systems:

    • Once logged into Absence Management, click on your name in the upper right-hand corner of the screen to open a drop-down that will allow you to switch between roles within that application.
      Switching applications screen

Mobile App - Single Sign-On Access Method:

  • *Mobile App is available for Employees Only

    Access the app store on your mobile device and download the "Frontline Education" app.

    Once the download is complete, you will need to enter a unique 4-digit invitation code prior to signing in. (Click here to receive the code)

    Once you have installed the app on your phone and entered the invitation code, you can sign in.

    Frontline Mobile App Login In Screens

    1. To use the Mobile App, employees must use the Sign In with Organization SSO link found at the bottom of the screen.  This will take you to the Single Sign-On (SSO) organization lookup screen.

    2. Enter your West Ada email address

    3. Click on the [Look up organization sign in page] button

    Note: You may need to complete these steps multiple times before the app logs you in.

    If you experience issues with your login for Absence Management, please fill out a help form.


    Switching between Frontline Applications:

    If you have both Absence Management and Recruiting & Hiring (AppliTrack) accounts, you can switch between applications right in the Mobile app.

    • Once you are logged into either Absence Management or Recruiting & Hiring, click on the drop-down in the upper left-hand corner of the screen and select the application you wish to use
      Switching accounts in the Mobile app